Inspection of documentary public information on a computer monitor need not be allowed where the information sought is necessarily and unseparably intertwined with information not subject to disclosure under this ordinance. (e)   The Task Force Commission shall approve by-laws specifying a general schedule for meetings, requirements for attendance by Task Force members, and procedures and criteria for removing members for non-attendance. 67.34. Though the Sunshine Law applies to meetings of public boards and commissions, a homeowners association is a private entity. Meaning of sunshine law. (d)   Notwithstanding any provisions of California Law or this ordinance, in response to a request for information describing any category of non-exempt public information, when so requested, the City and County shall produce any and all responsive public records as soon as reasonably possible on an incremental or “rolling” basis such that responsive records are produced as soon as possible by the end of the same business day that they are reviewed and collected. (b)   Records which are subject to disclosure under subdivision (a) and which are intended for distribution to a policy body prior to commencement of a public meeting shall be made available for public inspection and copying upon request prior to commencement of such meeting, whether or not actually distributed to or received by the body at the time of the request. (3)   Settlement: A policy body shall neither solicit nor agree to any term in a settlement which would preclude the release of the text of the settlement itself and any related documentation communicated to or received from the adverse party or parties. 9/8/95; Ord. No business or organization shall be deemed as a lobbyist under Section (a) unless it compensates its employees or members for their lobbying activities on behalf of the City and County of San Francisco, and the compensated employees or members have at least 25 separate contacts with local, State, regional or national officials for the purpose of influencing legislative or administrative action within any two consecutive months. 67.36. 6/19/96; Proposition G, 11/2/99). Sunshine laws are laws that require government agencies and bodies to allow the public to attend their meetings and have access to their records. Any such master index shall be reviewed by appropriate staff for accuracy and presented for formal adoption to the administrative official or policy body responsible for the indexed records. If the HOA had been given authority to perform a government function … The task force shall propose to the Board of Supervisors amendments to this chapter. 67.22. (e)   Public officials who attempt to conduct the public’s business in secret should be held accountable for their actions. sunshine law meaning: a law that makes it easier to get information about a government organization, how it makes…. (c)   A policy body may adopt reasonable regulations to ensure that the intent of subdivisions (a) and (b) are carried out, including, but not limited to, regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. (4)   Employee Actions: Action taken to appoint, employ, dismiss, transfer or accept the resignation of a public employee in closed session pursuant to Government Code Section 54957 shall be reported immediately in a manner that names the employee, the action taken and position affected and, in the case of dismissal for a violation of law or of the policy of the City, the reason for dismissal. meeting agendas and related materials, unless a special fee has been established pursuant to Subdivision (d) of this Section, a fee not to exceed one cent per page may be charged, plus any postage costs. (b)   Every agenda for special meetings at which action is proposed to be taken on an item shall provide an opportunity for each member of the public to directly address the body concerning that item prior to action thereupon. PUBLIC INFORMATION AND PUBLIC RECORDS. This list shall be made available for inspection and copying as provided for elsewhere in this Article. In the medical field, sunshine laws require certain manufacturers, such as pharmaceutical companies, to disclose what items have been provided to an institution or physician, along with the associated value of the items, as part of a standard reporting procedure. Sunshine Ordinance Supersedes Other Local Laws. 8/18/93; amended by Proposition G, 11/2/99). Sec. (b)   “Public Information” shall mean the content of “public records” as defined in the California Public Records Act (Government Code Section 6252), whether provided in documentary form or in an oral communication. The Task Force shall receive and review the annual report of the Supervisor of Public Records and may request additional reports or information as it deems necessary. and not deemed disclosable under Section 67.24 of this article. The Mayor, The City Attorney, and every Department Head shall keep or cause to be kept a daily calendar wherein is recorded the time and place of each meeting or event attended by that official, with the exclusion of purely personal or social events at which no City business is discussed and that do not take place at City Offices or at the offices or residences of people who do substantial business with or are otherwise substantially financially affected by actions of the City. 8/18/93; amended by Ord. Regulation DD is a federal policy that requires lenders to provide certain information about fees and interest when opening an account for a customer. 7/17/98; Proposition G, 11/2/99). 67.29-1. 67.32. One member shall be appointed from the press or electronic media. Upon request, minutes required to be produced by this Section shall be made available in Braille or increased type size. Sec. (a)   Any person attending an open and public meeting of a policy body shall have the right to record the proceedings with an audio or video recorder or a still or motion picture camera, or to broadcast the proceedings, in the absence of a reasonable finding of the policy body that the recording or broadcast cannot continue without such noise, illumination or obstruction of view as to constitute a persistent disruption of the proceedings. anything of immense size and power. (D)   Proceedings of the Department of Social Services Child Welfare Placement and Review Committee or similar committees which exist to consider confidential information and make decisions regarding Department of Social Services clients. (e)   A policy body may charge a duplication fee of one cent per page for a copy of a public record prepared for consideration at a public meeting, unless a special fee has been established pursuant to the procedure set forth in Section 67.28(d). (3)   A closed session may not be held under this section to consider the qualifications or engagement of an independent contract attorney or law firm, for litigation services or otherwise. (c)   No employee shall be required to respond to an inquiry or inquiries from an individual if it would take the employee more than fifteen minutes to obtain the information responsive to the inquiry or inquiries. (e)   Notwithstanding Subdivision (d), the policy body may take action on items of business not appearing on the posted agenda under any of the following conditions: (1)   Upon a determination by a majority vote of the body that an accident, natural disaster or work force disruption poses a threat to public health and safety. (4)   The exact gross salary and City-paid benefits available to every employee. The Sunshine Ordinance also outlines a procedure for citizens to follow if they do not receive public records they have requested. If more than one instance of anticipated litigation is to be reviewed, space may be saved by entering the number of separate instances in the “As defendant” or “As plaintiff” spaces or both as appropriate. To the extent not expressly prohibited by law, any meeting of the governing body of any such agency and institution at which City officers, agents or representatives are present in their official capacities shall be open to the public, and this provision cannot be waived by any City officer, agent or representative. In the case of adjourned and continued meetings, the statement shall be made with the same disclosures and specifications required by Section 67.8 of this Article, as part of the notice provided for the meeting. Immediately after any review or evaluation or rating of responses to a Request for Proposal (“RFP”) has been completed, evaluation forms and score sheets and any other documents used by persons in the RFP evaluation or contractor selection process shall be available for public inspection. 8/18/93; amended by Proposition G, 11/2/99; Ord. 67.7. New Ordinance Notice: This section has been AMENDED by new legislation (Ord. Complaints involving allegations of willful violations of this ordinance, the Brown Act or the Public Records Act by elected officials or department heads of the City and County of San Francisco shall be handled by the Ethics Commission. As an alternative to the inclusion of lengthy lists of names or other information in the agenda, or as a means of adding items to an earlier completed agenda, the agenda may incorporate by reference separately prepared documents containing the required information, so long as copies of those documents are posted adjacent to the agenda within the time periods required by Government Code Sections 54954.2 and 54956 and provided with any mailed or delivered notices required by Sections 54954.1 or 54956. (e)   To facilitate public input, any agenda changes or continuances shall be announced by the presiding officer of a policy body at the beginning of a meeting, or as soon thereafter as the change or continuance becomes known to such presiding officer. (c)   Funds of the City and County of San Francisco, including organizational dues, shall not be used to support any lobbying efforts to restrict public access to records, information, or meetings, except where such effort is solely for the purpose of protecting the identity and privacy rights of private citizens. Records made available to the governing board relating to such matters shall be likewise available to the public, at a cost not to exceed the actual cost up to 10 cents per page, or at a higher actual cost as demonstrated in writing to such governing board. If the custodian refuses or fails to comply with any such order within 5 days, the Sunshine Task Force shall notify the district attorney or the attorney general who may take whatever measures she or he deems necessary to insure compliance with the provisions of this ordinance. (b)   To consider the appointment, employment, evaluation of performance, or dismissal of a City employee, if the policy body has the authority to appoint, employ, or dismiss the employee, or to hear complaints or charges brought against the employee by another person or employee unless the employee complained of requests a public hearing. (b)   The Department of Elections shall keep and preserve all records and invoices relating to the design and printing of ballots and other election materials and shall keep and preserve records documenting who had custody of ballots from the time ballots are cast until ballots are received and certified by the Department of Elections. The draft minutes of each meeting shall be available for inspection and copying upon request no later than ten working days after the meeting. definition exists, the Sunshine Ordinance Review Commission shall determine what constitutes a Community Newspaper. 185-96, App. Sec. 8/18/93; amended by Ord. (b)   Unless otherwise required by state or federal law or necessary to inspect real property or personal property which cannot be conveniently brought within the territory of the City and County of San Francisco or to meet with residents residing on property owned by the City, or to meet with residents of another jurisdiction to discuss actions of the policy body that affect those residents, all meetings of its policy bodies shall be held within the City and County of San Francisco. Definitions. Sec. “Total number of contacts” shall be calculated by combining all contacts made during the two-month period on behalf of the City and County of San Francisco for all lobbying activities on maters at the local, state, regional or national level. Meaning, pronunciation, picture, example sentences, grammar, usage notes, synonyms and more. (b)   The term of each appointive member shall be two years unless earlier removed by the Board of Supervisors. 67.29-6. Whenever in this Article the following words or phrases are used, they shall have the following meanings: (a)   “City” shall mean the City and County of San Francisco. (2)   Unless otherwise privileged under California law, when litigation is finally adjudicated or otherwise settled, records of all communications between the department and the adverse party shall be subject to disclosure, including the text and terms of any settlement. Statutes that mandate that meetings of governmental agencies and departments be open to the public at large. a statute that includes provision for automatic termination of a government program, agency, etc., at the end of a specified time period unless it is reauthorized by the legislature. ), and shall not be erased or destroyed. (2)   Notwithstanding the provisions of this Subdivision or any other provision of this ordinance, the Director of Public Health may withhold from disclosure proposed and final rates of payment for managed health care contracts if the Director determines that public disclosure would adversely affect the ability of the City to engage in effective negotiations for managed health care contracts. (Added by Ord. (b)   “Meeting” shall mean any of the following: (1)   A congregation of a majority of the members of a policy body at the same time and place; (2)   A series of gatherings, each of which involves less than a majority of a policy body, to hear, discuss or deliberate upon any item that is within the subject matter jurisdiction of the City, if the cumulative result is that a majority of members has become involved in such gatherings; or. Sec. (b)   Each board and commission enumerated in the charter shall provide sign language interpreters or note-takers at each regular meeting, provided that a request for such services is communicated to the secretary or clerk of the board or commission at least 48 hours before the meeting, except for Monday meetings, for which the deadline shall be 4 p.m. of the last business day of the preceding week. The Mayor or his or her designee, and the Clerk of the Board of Supervisors or his or her designee, shall serve as non-voting members of the task force. Policy Regarding Use and Purchase of Computer Systems. (e)   If the custodian refuses, fails to comply, or incompletely complies with a request described in (b) above or if a petition is denied or not acted on by the supervisor of public records, the person making the request may petition the Sunshine Task Force for a determination whether the record requested is public. ... Because of the sunshine law, we could go to the planning meeting. 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